DATA PRIVACY INFORMATION

We are very delighted that you have shown interest in our enterprise. Data protection is of a particularly high priority for the management of the Landwärme GmbH and the Landwärme Service GmbH. The use of the Internet pages of the Landwärme GmbH and the Landwärme Service GmbH is possible without any indication of personal data; however, if a data subject wants to use special enterprise services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.
The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the Landwärme GmbH and the Landwärme Service GmbH. By means of this data protection declaration, our enterprise would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.
As the controller, the Landwärme GmbH and respectively the Landwärme Service GmbH have implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.

This data privacy information serves to inform you about our handling of your personal data. To make the processing of your data as transparent as possible, we would like to provide you with the following overview of processing operations. In order to guarantee fair processing, this data protection declaration contains general information about our handling of your data as well as information concerning your rights according to the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG).

 

We will inform you in detail about
I. General Information
II. Data Processing on our Website
III. Data Processing on our Social Media
IV. Further Data Processing
Landwärme GmbH is the controller of the data processing (hereinafter referred to as ‘we’ or ‘us’).

 

I. General Information

 

1. Contact

If you have any questions or feedback concerning this information or wish to contact us to exercise your rights, please send your enquiry to
Landwärme GmbH
Ungererstr. 40
80802 München
Germany
Tel.: +49 89 24 88 200 11
E-Mail: info@landwaerme.de
Website: www.landwaerme.de

 

2. Legal Basis

The legal term ‘personal data’ refers to all information relating to an identified or identifiable natural person. We process personal data in compliance with the data protection regulations, in particular the GDPR and the BDSG. We solely process data based on law. We process personal data

  • solely with your consent (Art. 6 section 1 letter a GDPR),
  • to perform a contract to which you are a party or to take steps at your request prior to entering into a contract (Art. 6 section 1 letter b GDPR), (Art. 6 Abs. 1 Buchst. b DSGVO),
  • to comply with a legal obligation (Art. 6 section 1 letter c GDPR) or
  • where processing is necessary for the purposes of our legitimate interests or those of a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data (Art. 6 section 1 letter f GDPR). (Art. 6 Abs. 1 Buchst. f DSGVO).

If you apply for an open position in our company, we will, additionally, process your personal data to decide on whether to hire you (section 26 para. 1 sentence 1 BDSG).

 

3. Period of Storage

Unless otherwise stated in the following, we will only store your data for as long as required to achieve the intended processing purpose or to fulfil our contractual or statutory obligations. In particular, such statutory retention requirements may result from regulations under commercial or tax law.

 

4. Recipients of Data

For certain processing activities, we rely on service providers. These processing activities include, for example, hosting, maintenance and support for IT systems, customer and client management, order processing, accounting, marketing or destruction of paper files and data carriers. A ‘processor’ is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller. Processors process data not for their own purposes but solely for the controller and are contractually obliged to implement appropriate technical and organizational measures ensuring data protection.

Apart from that, we may transfer your data to postal and delivery services, our bank, consultants/auditors or the fiscal authority if necessary.

Should your data be transferred to further recipients, you can find this information under the description of the respective processing activity.

 

5. Data Transfer to third countries

Visiting our website may involve the transfer of certain personal data to third countries, i.e. countries where the DSGVO is not applicable law. Such a transfer shall be authorised if the European Commission has decided that an adequate level of data protection is ensured in such third country.
In the absence of such an adequacy decision by the European Commission, personal data will only be transferred to a third country if appropriate safeguards are in place in accordance with Art. 46 DSGVO or if one of the conditions of Art. 49 DSGVO is met.
Unless otherwise stated below, we use as appropriate safeguards the EU standard contractual clauses for the transfer of personal data to processors in third countries: https://eur-lex.europa.eu/legal-content/DE/TXT/?uri=CELEX%3A32010D0087.

 

6. Processing in the Exercise of your Rights pursuant to Art. 15 to 22 GDPR

If you exercise your rights pursuant to Art. 15 to 22 GDPR, we process the personal data transferred in order for us to grant you your rights and to acquire proof thereof. For the purpose of providing information and preparing such information, we will process the stored data only for this purpose as well as for purposes of data protection control and otherwise restrict processing in accordance with Art. 18 GDPR. These processing operations are based on Art. 6 section 1 letter c GDPR in combination with Art. 15 to 22 GDPR and section 34 para. 2 BDSG.

 

7. Your rights

As the data subject, you are entitled to exercise your rights against us. In particular, you have the following rights:

  • Pursuant to Art. 15 GDPR and section 34 BDSG, you have the right of access to information confirming whether and, if so, to what extent we are processing personal data concerning you.
  • Pursuant to Art. 16 GDPR, you have the right to rectification of your data.
  • Pursuant to Art. 17 GDPR and section 35 BDSG, you have the right to erasure of your personal data.
  • Pursuant to Art. 18 GDPR, you have the right to require us to restrict the processing of your personal data.
  • Pursuant to Art. 20 GDPR, you have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and the right to transfer such data to another controller.
  • Where you have granted us specific consent to a processing activity, you can withdraw such consent at any time pursuant to Art. 7 section 3 GDPR. Any such withdrawal of consent shall not affect the lawfulness of processing based on that consent prior to its withdrawal.
  • If you are of the view that the processing of your personal data infringes GDPR provisions, you have the right to lodge a complaint with a supervisory authority pursuant to Art.77 GDPR.

 

8. Right to object

Pursuant to Art. 21 section 1 GDPR, you have the right to object to processing activities based on Art. 6 section 1 letter e) or letter f) GDPR on grounds relating to your particular situation. If we process your personal data for the purpose of direct marketing, you may object to such processing pursuant to Art. 21 section 2 and section 3 GDPR.

 

9. Data protection officer

You can contact the data protection officer of Landwärme GmbH via the following details:
E-Mail: datenschutzbeauftragter@landwaerme.de
Herting Oberbeck Datenschutz GmbH
Hallerstr. 76, 20146 Hamburg
www.datenschutzkanzlei.de

 

 

II. Data processing on our website

 

During use of our website, we collect information that you provide yourself. We also automatically collect certain information about your use of the site during your visit to the site. In data protection law, the IP address is also considered personal data. An IP address is assigned to each device connected to the internet by the internet provider so that it can send and receive data.

 

1. Processing of Server-Log-Files

When using our website for purely informative purposes, general information that your browser transfers to our server is initially stored automatically (not via registration). This includes by default: browser type/-version, operating system used, page called, the previously visited page (referrer URL), IP address, date and time of server request and HTTP status code. The processing is carried out in pursuit of our legitimate interests and is based on Art. 6 section 1 letter f GDPR. This processing enables technical administration and ensures the technical security of the website. The collected IP address is anonymized immediately after collection by replacing the last digit with ‘0’. Apart from this, the stored data will be deleted after eight weeks unless there is a justified suspicion of illegal use based on concrete indications and further examination and processing of the information is necessary for this reason. We are not able to identify you as a data subject based on the stored information. Art. 15 to 22 GDPR therefore do not apply pursuant to Art. 11 section 2 GDPR, unless you provide additional information to enable your identification in order to exercise the rights set out in these articles.

 

2. Cookies

We use cookies and similar technologies on our website. Cookies are small text files that are stored by your browser when you visit a website. This makes the browser identifiable so it can be recognised by our web server. We use so-called ‘session cookies’, which are deleted when the browser session is ended. Other cookies (‘persistent cookies’) are automatically deleted after a specific period, which may vary depending on the cookie.
Cookies are stored on the computer of the user. Therefore, you as the user have full control over the use of cookies. You can delete cookies in the security settings of your browser at any time. You can object to the use of cookies entirely or for certain cases in your browser settings. Further information from the Federal Office for Information Security is available at https://www.bsi-fuer-buerger.de/BSIFB/DE/Empfehlungen/EinrichtungSoftware/EinrichtungBrowser/Sicherheitsmassnahmen/Cookies/cookies_node.html.
The use of cookies is in part technically necessary for the operation of our website and is therefore permitted without the user’s consent. In addition, we may use cookies to offer special functions and contents as well as for analysis and marketing purposes. These may also include cookies from third parties (so-called third-party cookies). We only use such technically not necessary cookies with your consent according to § 15 para. 3 TMG or Art. 6 para. 1 letter a DSGVO.

 

3. Analysis of our Website with Google Analytics

We use the Google Analytics service of the provider Google Ireland Limited (Ireland, EU) on our website. Google Analytics is a web analytics service that allows us to collect and analyse data about the behaviour of users on our website. Google Analytics allows us to measure interaction data from different devices and sessions. This allows us to put individual user actions in context and analyse long-term relationships. Google Analytics uses cookies for this purpose, which enable an analysis of the use of our website. In addition, personal data in the form of IP addresses, device identifiers and information about interaction with our website is processed. Some of this data is information that is stored in the end device you are using. In addition, further information is also stored on your end device via the cookies used.

Google will process the data collected in this way on our behalf for the purpose of evaluating the use of our website by users, compiling reports on activity on our website and providing other services relating to website activity and internet usage. The setting of cookies and the further processing of personal data described here takes place with your consent. The legal basis for this data processing in connection with the service is Art. 6 (1) a GDPR. You can revoke this consent via our consent management tool at any time with effect for the future. We only use Google Analytics with IP anonymisation activated. This means that the IP address transmitted by the user’s browser is shortened by Google. The transmitted IP address is not merged with other data. The IP address is shortened on servers in the EU.

The data on user actions are stored for a period of 2 months and are then automatically deleted. The deletion of data whose storage period has expired takes place automatically once a month.

For more information on how data from websites or apps in the Google network is used for advertising purposes, please see Google’s notices at: www.google.com/policies/technologies/ads/.

 

4. Integrated services and third-party content
We use services and content (collectively, “Content”) provided on our Website by third parties. For such an integration a processing of your IP address is necessary, so that the contents can be sent to your browser. Your IP address will therefore be transmitted to the respective third party providers. This data processing is carried out in order to safeguard our legitimate interests in the optimisation and economic operation of our website and finds its legal basis in Art. 6 Sec. 1 letter f GDPR. You can object to this data processing at any time by changing the settings of your browser or by using certain browser extensions. One such extension is the uMatrix matrix-based firewall for the Firefox and Google Chrome browsers. Please note that this may result in functional restrictions on the website.
We have incorporated into our website content from the following third-party service: ‘YouTube’ by YouTube LLC (USA) to display videos.

 

III. Data processing on our Social Media

 

We operate company pages on multiple social media platforms via which we offer further opportunities to obtain information about our company and for exchange. We operate company pages on the following social media platforms:

  • Facebook
  • Twitter
  • LinkedIn
  • Xing
  • YouTube

Visiting a company page on social media can result in your personal data being processed. The information in your social media account constitutes personal data. This also encompasses messages and statements made with the account. Additionally, certain information about your visit to a company page is often collected automatically during your visit.

1. Data Processing during the Visit of a Social Media Page

 

 

1. Besuch einer Social-Media-Seite

a. Facebook Page
Certain information about you is processed relating to your visit to our Facebook page on which we present our company or individual products. Facebook Ireland Ltd (Ireland/EU – ‘Facebook’) is the sole controller of this processing. Further information about the processing of personal data by Facebook is available via https://www.facebook.com/privacy/explanation.
Facebook provides the opportunity to object to certain processing activities; corresponding information and opt-out-methods are available via https://www.facebook.com/settings?tab=ads.

Facebook provides us with anonymised statistics and insights for our Facebook page, which enable us to gain knowledge about the ways in which people interact with our page (so called ‘insights’). These insights are created based on certain information about persons who have visited our page. Facebook and we are joint controllers of this processing. The processing serves our legitimate interest in evaluating the ways in which people interact with our page and improving our page based on this. This finds its legal basis in Art. 6 section 1 letter f) GDPR. It is impossible to match the information obtained via insights to individual accounts which interact with our Facebook page. We have concluded an agreement with Facebook on joint controllership in which the data protection duties are allocated between Facebook and us. Details of the processing of personal data for the creation of insights and of the agreement we concluded with Facebook are available via https://www.facebook.com/legal/terms/information_about_page_insights_data. Regarding these processing activities, you may also exercise your rights (see above ‘Your Rights’) against Facebook directly. Further information is available in Facebook’s privacy statement via https://www.facebook.com/privacy/explanation.

Please note that user data is also processed in the USA and other third countries according to Facebook’s data protection guidelines. Facebook only transfers user data to countries for which the European Commission has made an adequacy decision pursuant to Art. 45 GDPR or based on appropriate safeguards pursuant to Art. 46 GDPR.

 

b. LinkedIn Company Page
Generally, the LinkedIn Ireland Unlimited Company (Ireland/EU – ‘LinkedIn’) is the sole controller of the processing of your personal data relating to a visit to our LinkedIn page. Further information on the processing of personal data by LinkedIn are available via https://www.linkedin.com/legal/privacy-policy?trk=homepage-basic_footer-privacy-policy.

If you visit or follow our LinkedIn company page, LinkedIn processes personal data to provide us with anonymised statistics and insights which enable us to gain knowledge about the ways in which interact with our page (so called ‘insights’). For this purpose, LinkedIn processes, in particular, such data that you already shared with LinkedIn by adding it to your profile like, for example, position, country, field of work, seniority, company size and employment status. Further, LinkedIn collects information on how you interact with our LinkedIn company page, for example whether you follow our LinkedIn company page. LinkedIn does not share personal data with us by providing us with the insights. We only have access to a summarized version of the insights. Also, we are unable to make conclusions about individual members from the information in the insights. LinkedIn and we are joint controllers of the processing regard the page insights. The processing serves our legitimate interest in evaluating the ways in which people interact with our page and improving our page based on this. This finds its legal basis in Art. 6 section 1 letter f) GDPR. We have concluded an agreement with LinkedIn on joint controllership in which the data protection duties are allocated between LinkedIn and us. The agreement is available via https://legal.linkedin.com/pages-joint-controller-addendum. The agreement stipulates the following:

  • LinkedIn and we have agreed that LinkedIn is responsible for enabling you to exercise your rights pursuant to the GDPR. In order to do so, you can contact LinkedIn online via https://www.linkedin.com/help/linkedin/ask/PPQ?lang=de or via the contact details in the data protection guidelines. You can contact the Data Protection Officer of LinkedIn Ireland via the following link: https://www.linkedin.com/help/linkedin/ask/TSO-DPO. You can also reach out to us via the contact details mentioned above for the exercise of your rights relating to the processing of your personal data for insights. In such a case, we will forward your request to LinkedIn.
  • LinkedIn and we have agreed that the Irish data protection commission shall be the responsible supervisory authority monitoring the processing for insights. You always have the right to lodge a complaint with the Irish data protection commission (see www.dataprotection.ie) or any other supervisory authority.

Please note that user data is also processed in the USA and other third countries according to LinkedIn’s data protection guidelines. LinkedIn only transfers user data to countries for which the European Commission has made an adequacy decision pursuant to Art. 45 GDPR or based on appropriate safeguards pursuant to Art. 46 GDPR.

 

c. Twitter
Generally, Twitter Inc. (USA) is the sole controller of the processing of your personal data relating to your visit to our Twitter account. Further information on the processing of personal data by Twitter Inc. is available via https://twitter.com/de/privacy.

 

d. Xing
Generally, the New Work SE (Germany/EU) is the sole controller of the processing of your personal data relating to your visit to our Xing profile. Further information on the processing of personal data by New Work SE is available via https://privacy.xing.com/de/datenschutzerklaerung.

 

e. YouTube
Generally, Google Ireland Limited (Ireland/EU) is the sole controller of the processing of your personal data relating to your visit to our YouTube channel. Further information on the processing of personal data by YouTube and Google Ireland Limited is available via https://policies.google.com/privacy.

 

2. Processing of Data you Share with us via our Company Pages
Additionally, we process information which you provide us with via the respective social media platform. Such information can include the username, contact details or a message to us. Generally, we only process this personal data if we have expressly requested you to share this data with us like, for example, in connection with a survey. We are the sole controller of such processing activities.

We process this data in pursuit of our legitimate interest to reach out to persons submitting requests. The legal basis for this is Art. 6 section 1 letter f GDPR.
Additionally, we might process such data shared with us for purposes of evaluation or marketing. Such processing is based on Art. 6 section 1 letter f GDPR and serve our legitimate interest to develop our product range and inform you about our product range. Further data processing can take place if you have consented (Art. 6 section 1 letter a GDPR) or if this serves to fulfil a legal obligation (Art. 6 section 1 letter c) GDPR).

 

IV. Further data processing

1. Contact via E-Mail

If you send us a message via our contact email address, we will process the transferred data in order to process the request. We process this data in pursuit of our legitimate interest to reach out to persons submitting requests. The legal basis for this is Art. 6 section 1 letter f GDPR.

 

2. Contractual relationship

In order to establish and execute the contractual relationship with our customers, suppliers and business partners it is regularly necessary to process the master, contract and payment data provided to us. If we process personal data of our contact persons at commercial customers, suppliers and business partners in the course of this, this happens in pursuit of our legitimate interests and is based on Art. 6 section 1 letter f GDPR. In addition, we process customer and potential customer data for evaluation and marketing purposes. This processing takes place on the legal basis of Art. 6 section 1 letter f GDPR and serves our interest in further developing our product range and informing you specifically about products by Landwärme GmbH.
Further data processing can take place if you have consented (Art. 6 section 1 letter a GDPR) or if this serves to fulfil a legal obligation (Art. 6 section 1 letter c GDPR).

 

3. Applications

When you apply for a position at our company, we process your application data exclusively for purposes related to your interest in current or future employment with us. Your application will only be processed and acknowledged by the responsible contact person. All employees entrusted with data processing are obliged to maintain the confidentiality of your data. If we are unable to offer you a position, we will retain the data you provide for up to three months for the purpose of potentially answering questions relating to your application and rejection. This does not apply if legal provisions prevent deletion, if further storage is necessary for the purpose of presenting evidence or if you have expressly consented to longer storage. Legal basis for the data processing is section 26 para. 1 BDSG. If we keep your applicant data for a period of six months and you have expressly consented to this, we would like to point out that this consent can be freely withdrawn at any time in accordance with Art. 7 section 3 GDPR. Such a withdrawal of consent does not affect the lawfulness of the processing, which has taken place prior to the withdrawal.

 

Last update: November 2020